ESRC Digital Good Network

Privacy Policy

The Digital Good Network is committed to respecting your privacy. This notice explains how we use any personal information we collect about you and your rights in relation to it. Please read it carefully.

Our Contact Details

The type of personal information we collect

  • For the purposes of adding you to our mailing list we will collect your name, email address and organisation.
  • For our application processes, we will collect your name, email address, organisation and organisation’s address.
  • When you sign up to an event through Eventbrite we will collect your name and email address.
  • For our EDI monitoring form, we will request information about your profession, your nationality, where you were born, your first language, whether or not you have a disability, your ethnic group and your gender. Please note – providing this information is optional.

How we get the personal information and why we have it

General personal information:

You provide us with this information when you apply for our opportunities, agree to join our mailing list or sign up for an event. We use the information that you have given us in order to contact you about our opportunities or send you email newsletters about the Digital Good Network’s activities (if you have opted into our mailing list).

For our mailing list, we use a third party provider, Mailchimp, to manage our email contacts. We may also send emails through the Mailchimp platform and gather statistics around email opening and clicks to help us monitor and improve our e-newsletter. For more information, please see Mailchimp’s Privacy Policy. We also use Eventbrite to market our events. Read the Eventbrite Privacy Policy.

The Digital Good Network will not share your personal data with third parties (without your explicit agreement).

Special Category Data:

Equity, Diversity and Inclusion monitoring data will be collected through our EDI monitoring form which we will ask you to fill out when applying for, or participating in, some of our activities. Any EDI data provided will be anonymised, aggregated and used to determine action needed to support under-represented groups in future calls. It will also be used to evaluate the impact of any actions undertaken and monitor progress in relation to our aim to expand representation from currently underrepresented groups in digital society research.

Lawful Basis

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on for processing this information is:

  • Your consent. You are able to remove your consent at any time. You can do this by emailing us on info[at]digitalgood.net to unsubscribe from our newsletters.
  • We will also ask for your explicit consent to process special category data on our EDI monitoring forms. You are able to remove your consent at any time. You can do this by emailing us on info[at]digitalgood.net.

How we store your personal information

General personal information:

This is stored in a secure University of Sheffield Google account.

We will keep your contact details for the duration of the Digital Good Network project (5 years), plus one year for any follow-up activities. 

Special Category Data:

This is stored in a secure University of Sheffield Google account accessible only by the Network Manager.

Raw data will be kept only until the relevant call results have been announced (if applicable) and the data has been anonymised and aggregated. After this point the raw data will be deleted.

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access – You have the right to ask us for copies of your personal information.
  • Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at info[at]digitalgood.net. if you wish to make a request. 

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to Luke Thompson – Head of Data Protection at the University of Sheffield: luke.thompson[at]sheffield.ac.uk.

You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:

  • Information Commissioner’s Office
  • Wycliffe House
  • Water Lane
  • Wilmslow
  • Cheshire
  • SK9 5AF

Helpline number: 0303 123 1113
ICO website: www.ico.org.uk

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated in March 2023.